Determining your special event needs

waiter at event

One of the benefits of hiring Blue Ridge Event Staffing is that we help you determine the appropriate amount of service staff to create a successful event. Some people are surprised by the number of staff we recommend. It is so easy to overlook the need for an adequate amount of  experienced, intuitive service staff, but it truly can make or break an event. The numbers quoted below are not arbitrary. Blue Ridge Event Staffing been partying week after week for a long time now. We know how many people are required to make an event run smoothly. We recommend even more when your goal is a flawless event.

It is so easy to overlook the need for an adequate amount of  experienced, intuitive service staff, but it truly can make or break an event.

Successful event hosts know: Style Matters!

How you plan to serve your meal helps us determine the amount of staff needed. Here are our standard recommendations for Wait Staff:

  • Buffet Meal- Expect us to quote at least 1 waiter/25 guests
  • Family Style Meal- Expect us to quote at least 1 waiter/12-15 guests
  • Plated and Served- Expect us to quote at least 1 waiter/8-10 guests

Some venues/ catering plans will necessitate the addition of a dedicated kitchen support staff member to execute a successful event. Some examples of events with this need include:

  • venues with provisional kitchens or kitchens that are not convenient to the dining area
  • venues with limited sink space where rental is being used
  • hors d’oeuvres that require assembly, plating, or staging
  • rental of vintage plates

The Bar has it’s own Ratios and Rules.

In addition to your guest count there are other factors when hiring Bar Staff. The types of drinks you serve, the number of bar locations and extra considerations like: champagne toasts, signature drinks, and pre-ceremony cocktails can be significant determining factors as we make recommendations for your event. If you expect the bar to be an important component of your party you will want to ask us to quote a extra bartender.

  • Beer/Wine Bar- For most venues you will have 1 bartender per bar for up to 100 guests, some venues require more bartenders regardless of guest count
  • Full Bar- For most venues you will have 1 bartender per bar for up to 85 guests, some venues require more bartenders regardless of guest count

You Need Someone the Day-of to deal with the Minutia!

Some venues require day-of coordinators, and for good reason. They really are essential to a successful event. Having a day-of coordinator gives the venue manager and all the vendors a point person to come to with all the last minute nitty gritty questions.

With this support, you will be able to focus on your spouse and your guests. Brides and Grooms tend to have enough on their mind right before the ceremony without having to discuss the placement of forks on the buffet table or the location of electrical outlets with the dj. If you do not have a wedding planner you definitely need a day of coordinator. We know some great ones!

Beyond Ratios:

As you review our staffing recommendations, bear in mind that we take many factors into account when considering your event. We work with clients to try to get a complete picture of your event and identify any potential sticking points before they get sticky! Our goal is making sure you have a successful event!

Should assembly or plating of the hors d’oeuvres or your meal be needed, an extra kitchen assistant and/or more waiters would be added to your order to accomplish this task. If more set-up than is described above needs to be accomplished, more time or more hands may be required to assist. We want your event to run smoothly so you and your guests can enjoy each other’s company and focus on the fun.

Let’s get you the staff that you need! Request a Quote